Project Coordinator

Project Coordinator

As our business continues to expand and grow, we have identified a new opportunity for a Project Coordinator to support our engineering and environmental projects.

The Project Coordinator is the go-to specialist on job creation, administration and closure in our business management system, Business Central.  You will lead work alongside the Job Coordinators to create the optimal job structure, provide periodic reports on a job’s expenditure and estimate-to-complete, prepare draft invoices, and close out completed jobs.

You will have the opportunity to contribute to the development of project reporting practices and processes utilising Business Central to assist the lead engineer in managing each job and management visibility of each jobs budget vs actual performance.


  • Develop Advitech project monitoring format(s), including traffic light summaries to flag current or impending issues or appropriate Jet reports
  • Develop and maintain ‘active’ jobs reporting schedule with all associated Job Coordinators
  • Compile periodic project report of all ‘active’ jobs:
    - Distribute ‘all-green’ reports to relevant Job Coordinators
    - Discuss any flagged reports with relevant Job Coordinators
  • Develop invoicing schedule for each ‘active job’ with relevant Job Coordinator at job kick-off
  • Prepare planned invoicing ‘task lines’ for review/edit/release by relevant PM/Job Coordinator
  • Provide summary of flagged reports for management meetings
  • Participate in post-project ‘lessons learned’ sessions

About You

To be successful in this role, you will meet the following essential criteria:

  • Demonstrable experience in this type of role using Business Central or a similar business management system
  • Minimum of 5 years of experience in a similar role, ideally with a consulting engineering provider
  • Excellent communication and interpersonal skills
  • An understanding of the bigger picture and ability to self-manage own workload while working well in a team
  • Excellent attention to detail and the ability to prioritise and manage deadlines

Project Coordinators meeting the following desirable criteria will be considered favourably:

  • Experience in a consulting engineering environment
  • A demonstrated history of participating in the development of job management practices and processes
  • A history of working in a collegial team environment

About the Position

Position Type: Permanent – flexible work practices apply for this role.
Reports To: Principal Engineer – Projects
Location: Advitech office, located in the Emergent Group Headquarters, Newcastle.
Salary: Competitive salary plus superannuation and generous income protection insurance, wellbeing vouchers, referral program bonus, overtime options, professional membership subsidies, and monthly Group lunches.

Benefits of Working Here

Advitech provides high-level engineering and environmental services, advice, and management across sectors. We believe it’s our people that set us apart from the competition. We seek passionate and qualified professionals who share our commitment to helping our clients achieve their operational goals.

When you work for an Emergent Group company you become part of a team of people committed to applying science and technology solutions to the world’s biggest challenges.

We do our best to maintain a healthy, collaborative and friendly work culture, where individuality and difference are respected and all voices are heard.

The wellbeing of our people is our top priority. We offer great benefits including flexibility of working arrangements and career development opportunities.

To Apply

If you have the legal right to work in Australia and are looking for a company with an enviable culture, please send us your resume and a cover letter addressing how you meet the requirements for this role.

Applications Close: 30 June 2024

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant. We appreciate the time and effort it takes to prepare and submit your application. As a Circle Back Initiative Employer we are committed to reviewing and responding to every applicant. We don’t just contact the short-listed candidates, or leave you wondering.

Position Reference # 2023_A20

More Information

For more information regarding this position, call us on 02 4924 5400.